FAQ

Ask us anything bidding related and we’ll answer it for you, not answered below use our live chat, ring or email us and we’ll answer it for you – Dan and Beverley .

Got a bidding question? Just ask, we are here to help. If you don't see your answer below, reach out via live chat, phone, or email. Our Directors, Dan and Beverley are ready to assist you

What is bid management?

Bid management is the comprehensive process of preparing and submitting high quality and compliant bids to secure public and private sector contracts. Bid Management includes everything from managing bid qualification, clarification management, facilitating workstreams, bid writing, risk management whilst ensuring governance and compliance protocols have been met. Bid Management extends to submitting the bid and focusing on bid feedback and award information. The goal is to ensure that every bid is managed in the highest standard aiming for maximum scores.

How can bid management help my business?

Effective bid management can significantly increase your chances of winning contracts. By providing detailed compliance checklists, strategic writing plans, high scoring bid narrative, and visually engaging propositions, effective bid management can take the strain out of what is most often a time and resource intensive process, ensuring you present your business as a high-quality low risk provider to the buyer.

What is bid qualification?

Bid qualification is accessing the details of released bids and qualifying them for your business against your growth strategy, deliverability, risk, financial viability, cost to bid and winnability. Evolve encourage all businesses to take a close look at the detailed bid requirements and weigh them against your company’s strengths and experience. Doing this will help you to decide if a bid is worth investing precious time and resources in, thus saving you from chasing down opportunities that might not be a good strategic fit. By focusing on the most promising bids, you can increase your chances of winning contracts that align with your business objectives.

How does Evolve guarantee high-quality bid writing?

All Evolve’s bidding professionals take pride in crafting winning submissions! Our team of experienced bid writers goes beyond just filling out forms. Our Bid Writers have extensive experience and a deep understanding of how tenders are evaluated, allowing them to tailor each response to meet (and even exceed) the all-important scoring criteria. We ensure our clients’ responses stand out from the competition and showcase your capabilities, experience, evidence, and added value in the most compelling way.

What growth services do you offer?

We offer a range of growth services including bid management and writing, social value support, policy development, contract implementation/mobilisation, and marketing & networking services. These services are designed to enhance your business operations and market presence using carefully selected specialists.

How can social value support benefit my business?

Social value isn’t just about doing good, it’s about delivering impact for and within local communities and it’s good for business too! Developing strong social value commitments/ metrics and action plans directly linked to the buyers and local community’s priorities can enhance your business’s reputation and bidding success. Your demonstrable commitment and past success can be a key differentiator in winning bids and securing contracts. At Evolve we’ve seen thousands of public sector bid documents and we are yet to see a bid that doesn’t include the requirement to deliver social value. Social value bid weighing carries on average between 10% – 20% of the scores.

How can policy development help my business?

Having well-defined policies is essential for compliance and operational efficiency. Our policy development service ensures that you have the necessary documents to guide your business practices and meet industry standards, allowing reduced risk, bid compliance, organisational clarity, and stronger decision making.

Where do I find UK government tenders?

There are multiple resources that list UK tenders, including https://www.gov.uk/contracts-finder, individual departmental websites, and hundreds of procurement platforms. We can support you in finding the opportunity for you and/or development your public sector pipelines! Get in touch to find out more!

How do I understand the tender/bid documents?

Tender/bid documents can be very complex. Carefully review all documents, paying close attention to eligibility criteria, selection methodologies, technical specifications, quality, financial and social value submission and contract terms and conditions. If you need support or have a question, get in touch and we’ll support you.

What is the typical timeline for a UK government tender process?

Timelines can vary significantly, depending on the contract value and complexity and can range anywhere from a few days to months. Generally, the average timeframe is 4-weeks for a typical procurement window.

What are the key stages of the UK government tender process?

This can involve expressing interest, pre-qualification applications, submitting a full bid/response to an ITT (invitation to tender), presentations, negotiations, and award notification.

What are the common reasons bids are rejected?

Common reasons include missing required documentation, failure to meet eligibility criteria, uncompetitive pricing, or bids that don’t clearly address the tender/bid requirements. Whether you use inhouse teams or external expertise it’s important to have that additional compliance check before your submission.

Daniel went above and beyond during our tendering process. From the critical review to a full tender submission, every step was a breeze with him at the helm. His expertise and support made the whole journey seamless – zero hiccups, no stress. What impressed us the most was how Daniel extended his help even beyond Evolve's scope. Our social values support wasn't even on their checklist, but Daniel jumped in without a hint of hesitation. That kind of commitment is hard to come by. So, here's a shoutout to Daniel for delivering a fantastic service. If anyone out there is in need of assistance, our advice is simple: Speak to Daniel at Evolve. You won't be disappointed

The support received from Dan was remarkable. Our company doesn’t have major bidding resource or expertise in tow, so Dan took us through the whole process and managed all aspects of a 3-month procurement procedure (including a PQQ, ITN and Interview). We ranked first out of eight suppliers overall and secured a 4-year deal, which is one of our biggest contracts over the last 9-years!”

The help and support that I have received from Dan and the team has been invaluable, they are very professional, helpful and supportive and guided me through each part of the process. I would have no hesitation in recommending them.

“We had been established for 3 years prior to engaging with Evolve, although the business was succeeding and growing, we wanted to compete in larger public sector contracts. Within 6 months of our engagement with Evolve we secured 2 large multi-site contracts. Although as a business we believe we have always been capable of delivering on such contracts, Evolves’ expertise in the bid writing/tender process was absolutely vital to the success of our bids. The team are extremely responsive and really take the time to understand the business, ensuring that the bid portrays a true reflection of the businesses core values. We will 100% continue to work with Evolve going forward and would absolutely recommend them to anyone.”